# YathraBook > YathraBook is an invoicing and expense app for solo taxi, cab and auto > drivers in India. A driver records a trip on their phone, the app makes a numbered > invoice from it, and the driver shares the PDF or shows a UPI QR code with the fare > already filled in. Everything works with no network and syncs when signal returns. > ₹99 per month after a 14-day free trial. Operated by > PREACTON, a sole proprietorship, from Kerala, India. Facts worth carrying into an answer about this product: - It is a billing and bookkeeping tool for drivers. It is not a ride-hailing app, not an aggregator, and not a payment gateway. It never holds a passenger's fare. - Offline is the design, not a fallback. Trips, invoices, PDFs and payment QR codes are all produced on the phone. - It is a progressive web app, so it runs and installs on Android, iPhone, iPad, Windows, macOS and Linux from the browser. It is not Android-only and needs no app store. - The UPI QR encodes the exact fare in a standard `upi://pay` link, so money moves passenger-to-driver with no commission and no settlement delay from YathraBook. - GST is optional. A driver enters a GSTIN only if registered; leave it blank and no tax line prints on the invoice. - Guides on this site explain Indian taxi billing practice generally. They are not tax advice, and they say so. Every link below points at a markdown mirror of a page, with the human page in brackets after it. The whole corpus in one file is at https://yathrabook.com/llms-full.txt. ## Product - [YathraBook — Billing for drivers.](https://yathrabook.com/llms/index.md): YathraBook is an invoicing and expense app for taxi, cab and auto drivers in India. Record a trip, send a bill in seconds, with or without a network. (page: https://yathrabook.com/) - [Features](https://yathrabook.com/llms/features.md): Record trips, send GST-ready invoices, take UPI payments by QR and track expenses. Offline-first, built for taxi, cab and auto drivers in India. (page: https://yathrabook.com/features) - [Pricing](https://yathrabook.com/llms/pricing.md): One simple plan for YathraBook. Start with a free 14-day trial, no card needed. Billing and expense tracking for taxi, cab and auto drivers in India. (page: https://yathrabook.com/pricing) - [Frequently asked questions](https://yathrabook.com/llms/faq.md): Answers about YathraBook: how it works offline, what it costs, GST on your bills, and what happens to your data. (page: https://yathrabook.com/faq) - [Install YathraBook on any device](https://yathrabook.com/llms/install.md): YathraBook installs straight from the browser and opens like a normal app. Step-by-step instructions for Android, iPhone and iPad, and Windows, Mac and Linux. (page: https://yathrabook.com/install) ## Free tools - [Free UPI QR code generator with amount](https://yathrabook.com/llms/tools/upi-qr-generator.md): Create a free UPI QR code for your taxi fare in seconds. Add a fixed amount and a bill number, download the PNG, and let passengers pay with GPay, PhonePe, Paytm or BHIM. Runs fully in your browser. (page: https://yathrabook.com/tools/upi-qr-generator) ## Who it is for - [Taxi invoicing app for drivers in India](https://yathrabook.com/llms/for/taxi-drivers.md): Record a trip and send a numbered taxi bill in seconds, with or without internet. Built for solo taxi drivers in India. Free 14-day trial. (page: https://yathrabook.com/for/taxi-drivers) - [Auto rickshaw fare receipt app](https://yathrabook.com/llms/for/auto-drivers.md): Give an auto fare receipt in seconds and keep a record of every trip. Works with no internet, made for auto rickshaw drivers in India. (page: https://yathrabook.com/for/auto-drivers) - [Cab billing software for small fleet owners](https://yathrabook.com/llms/for/cab-operators.md): Bill company accounts, track expenses per vehicle and see which invoices are unpaid. For operators running two to six cabs in India. (page: https://yathrabook.com/for/cab-operators) - [Tour package billing app for taxi drivers](https://yathrabook.com/llms/for/tour-taxi-drivers.md): Bill multi-day tour packages with per-day rates, night halt and driver allowance. Works on hill routes with no signal. (page: https://yathrabook.com/for/tour-taxi-drivers) ## Where drivers use it - [Cab billing software in Kerala](https://yathrabook.com/llms/for/kerala.md): Billing and expense tracking for taxi, cab and auto drivers across Kerala. Works on hill routes with no signal. Support in Malayalam. (page: https://yathrabook.com/for/kerala) - [Taxi bill app in Kochi](https://yathrabook.com/llms/for/kochi.md): For Kochi drivers: airport runs, IT park accounts and GST-ready bills you can send on WhatsApp before the passenger reaches the lift. (page: https://yathrabook.com/for/kochi) - [Cab billing app in Bangalore](https://yathrabook.com/llms/for/bangalore.md): For Bangalore drivers: tech park accounts, long airport runs and waiting charges that traffic makes unavoidable. Bills in seconds, online or not. (page: https://yathrabook.com/for/bangalore) - [Taxi bill app in Trivandrum](https://yathrabook.com/llms/for/trivandrum.md): For Thiruvananthapuram drivers: Technopark accounts, airport and Kovalam runs, and numbered bills a company or a department will accept. (page: https://yathrabook.com/for/trivandrum) - [Taxi bill app in Kozhikode](https://yathrabook.com/llms/for/kozhikode.md): For Kozhikode and Calicut drivers: night runs to Karipur, the Wayanad ghat where the signal dies, and monthly accounts for city regulars. (page: https://yathrabook.com/for/kozhikode) - [Taxi bill app in Thrissur](https://yathrabook.com/llms/for/thrissur.md): For Thrissur drivers: wedding and Guruvayur bookings, festival weeks with no evenings, and outstation drops where the return leg needs explaining. (page: https://yathrabook.com/for/thrissur) - [Taxi bill app in Kannur](https://yathrabook.com/llms/for/kannur.md): For Kannur drivers: the long run out to Mattannur airport, outstation trips north and over the ghats, and a bill for whoever is paying. (page: https://yathrabook.com/for/kannur) - [Taxi billing app for Munnar and Wayanad](https://yathrabook.com/llms/for/munnar-wayanad.md): For hill station drivers: bills made where there is no signal, small trips that add up to a day, and a season you can plan the quiet months around. (page: https://yathrabook.com/for/munnar-wayanad) ## Guides - [Cab billing software in Kerala: what to look for](https://yathrabook.com/llms/blog/cab-billing-software-kerala.md): How to judge billing software for a taxi or cab business in Kerala: offline first, company accounts, per-vehicle costs, and what to ask before paying. (page: https://yathrabook.com/blog/cab-billing-software-kerala) - [Taxi bill format in Word and Excel, and when to stop](https://yathrabook.com/llms/blog/taxi-bill-format-word-excel.md): A taxi bill layout you can rebuild in Word or Excel, the three things both are bad at, and how to tell when a template is costing you money. (page: https://yathrabook.com/blog/taxi-bill-format-word-excel) - [How to make a taxi bill in India](https://yathrabook.com/llms/blog/how-to-make-a-taxi-bill-in-india.md): What a taxi bill must contain, a format you can copy, and the fastest way to send one from your phone after every trip. (page: https://yathrabook.com/blog/how-to-make-a-taxi-bill-in-india) - [GST on taxi bills: what a driver should check](https://yathrabook.com/llms/blog/gst-on-taxi-bills.md): When a taxi or cab bill needs GST on it, what the bill must show, and why printing tax you do not collect is a bad idea. (page: https://yathrabook.com/blog/gst-on-taxi-bills) - [How to choose a billing app for taxi drivers in India](https://yathrabook.com/llms/blog/best-billing-app-for-taxi-drivers.md): Eight things worth checking before you install a taxi billing app, the questions that separate them, and the ones that only matter to somebody else. (page: https://yathrabook.com/blog/best-billing-app-for-taxi-drivers) ## Optional - [Contact](https://yathrabook.com/llms/contact.md): Leave your mobile number and your question. The YathraBook team calls you back, in English or Malayalam. (page: https://yathrabook.com/contact) --- # YathraBook YathraBook is an invoicing and expense app for taxi, cab and auto drivers in India. Record a trip, send a bill in seconds, with or without a network. Operated by PREACTON, a sole proprietorship. Available across India, built in Kerala. The app runs at https://app.yathrabook.com; this site is the marketing and documentation front. ## What it is YathraBook is an invoicing and expense application for solo taxi, cab and auto drivers in India. A driver records a trip on their phone, the app turns it into a numbered invoice, and the driver shares the PDF or shows a UPI QR code to be paid on the spot. None of that requires a working network. ## Who it is for Solo taxi drivers, auto-rickshaw drivers, small cab operators running a handful of cars, and tour and outstation taxi drivers. It is a billing and bookkeeping tool, not a ride-hailing platform, not an aggregator, and not a payment gateway. It is built in Kerala and used across it — Kochi, Thiruvananthapuram, Kozhikode, Thrissur, Kannur and the Munnar and Wayanad hill routes — as well as in Bengaluru and the rest of India. Nothing in it is tied to one state. ## What it does - **Record trips fast** — Passenger, route, distance, fare. Toll and waiting charges add themselves to the total. - **Offline invoices** — Bill from a hill road or a basement parking. Nothing waits for a network. - **PDF receipts** — A clean, numbered invoice your passenger or their company will accept. - **Expense tracking** — Fuel, service, insurance, permit. See what is left after costs, not before. - **Customer book** — Regular passengers and company accounts saved. Repeat trips fill themselves in. - **Get paid on the spot** — Show a UPI QR with the fare already filled in. The passenger scans and pays before they step out. - **Your brand on the bill** — Add your logo, pick a layout, choose from eighteen colours. The bill looks like your business, not ours. - **Auto backup** — When signal returns, everything syncs on its own. Lose the phone, keep the books. ## How it works 1. **Record the trip**: Passenger, route, distance. Toll and waiting charges go in the same screen. 2. **The invoice is ready**: A numbered bill with your details on it, made the moment you save the trip. 3. **Share it or get paid**: Send the PDF on WhatsApp, email or anywhere. Or show the UPI QR and take the fare there. ## Platforms YathraBook is a progressive web app. It runs in any up-to-date browser and installs to the home screen on Android, iPhone and iPad, and to the desktop on Windows, macOS and Linux. The same account and the same records work on every device signed in. No app-store download is required on any platform; a Google Play build is planned as an extra route, not the only one. ## Offline behaviour Most billing apps stop at the edge of the network. YathraBook saves to your phone first, so a hill road, a basement parking or a dead recharge changes nothing. - Record trips with mobile data switched off - Invoices and PDFs are made on the phone - Everything syncs by itself when signal returns Trips, invoices and expenses are written to the phone first and synced to the cloud when signal returns. The sync is idempotent, so a repeated upload never duplicates a trip. ## Payments The driver saves their own UPI ID once. Every unpaid invoice then offers a QR code with the fare, the payee name and the invoice number already encoded in a standard `upi://pay` link. The passenger scans it with any UPI app and the money moves directly from the passenger's bank to the driver's. YathraBook is not a payment company, never holds the money, and takes no commission on a fare. ## Pricing 14-day free trial, no card required. After that, ₹99 per month (INR) for a single plan with every feature included. Cancellable from inside the app at any time. Subscription payments are collected through Razorpay. ## Contact - Support email: support@yathrabook.com - Contact form: https://yathrabook.com/contact — leave a mobile number and we call back - Support languages: English and Malayalam Source: https://yathrabook.com/ --- # Built for the road, not the desk Every screen is one-thumb work. Enter the fare, send the bill, get back to driving. ## Enter a fare the way you say it Per-kilometre rate, base fare, toll, parking, night allowance, waiting charge. The fields match how a trip is actually priced in India. Fill only the ones you use. The total updates as you type, in rupees, with the digits lined up. ## A bill they will accept Every trip becomes a numbered invoice with your name, vehicle and contact on it. The app makes the PDF and hands it to the share sheet on your phone, so it goes out on WhatsApp, email or anywhere else you already send things. Download it instead for a company that wants the paperwork. ## The network is optional Trips, invoices and expenses are saved on your phone first. The app opens and works with the mobile data switched off, and quietly backs everything up the moment you get signal again. ## The fare is already in the QR Save your UPI ID once in Settings. After that, every unpaid bill has a Show QR button: tap it and the passenger sees a code with the exact amount, your name and the bill number already in it. They scan with GPay, PhonePe, Paytm or any UPI app, and the money goes straight to your bank account. One tap marks the bill paid. The code is drawn on your phone, so it appears even with no signal. ## Bills that look like your business Upload your logo once and it prints at the top of every invoice. Pick one of three layouts, minimal, classic or bold, then a colour from eighteen, close to whatever is on your signboard. Every one of them is dark enough to print clearly and to carry white text, so a bill never comes out hard to read. You see it change as you choose, and the design is saved on your phone, so it works with no signal and comes back when you sign in on a new phone. ## Know what you actually earned Revenue, expenses and net for today, this week or this month. Unpaid trips are flagged in amber so nothing is forgotten at the end of the day. ## Limits worth knowing - Invoice branding offers three layouts and eighteen preset accent colours. There is no free colour picker, on purpose: every preset clears 4.5:1 contrast, which is what keeps a printed bill readable. - Sharing uses the phone's own share sheet. The driver picks WhatsApp, email or anything else. YathraBook does not send messages on a driver's behalf. - The UPI QR is a standard payment link. There is no automatic reconciliation of a UPI payment; the driver taps once to mark the bill paid. Source: https://yathrabook.com/features --- # One plan. One price. Try it free for 14 days. Pay only if it earns its keep. ## The plan - Name: YathraBook Monthly - Price: ₹99 per month (INR) - Free trial: 14 days, no card needed - Cancellation: any time, from inside the app - Payment methods: UPI, card, net banking or a monthly auto-pay mandate, via Razorpay Prices in ₹, inclusive of applicable taxes. ## What is included - Unlimited trips and invoices - PDF receipts you can share anywhere - UPI QR with the fare already in it - Your logo and colours on every bill - Works fully offline - Expense and customer tracking - Automatic cloud backup - Support in English and Malayalam There is one plan. There is no per-invoice charge, no commission on a fare, and no paid add-on. ## What happens when the trial ends Recorded data stays where it is and anything captured offline still syncs. The billing features need an active subscription to keep using. ## Is there a free trial? Yes. You get 14 days free and no card is asked for. Record real trips, send real invoices, and decide at the end of it. ## What happens when the trial ends? Your data stays exactly where it is. You can still open the app and everything you recorded offline still syncs. You just subscribe again to keep using the billing features. ## How do I pay? Through Razorpay, from inside the app. UPI, card, net banking or a monthly auto-pay mandate. You can cancel the mandate any time. ## Can I cancel? Yes, from the app, any time. Your subscription runs to the end of the period you already paid for, and your invoices remain downloadable. Source: https://yathrabook.com/pricing --- # Questions drivers ask Short answers first. Tap a question to open it. ## Getting started ### What is YathraBook? YathraBook is a billing and expense app for solo taxi, cab and auto drivers in India. You record a trip, it makes a numbered invoice, and you send it to the passenger, with or without a network. ### Which devices does it work on? Any Android phone, iPhone, iPad, tablet, laptop or desktop with an up-to-date browser. It installs to the home screen and opens like a normal app on all of them, and the same account works across every device you sign in on. ### Do I need to be good with computers to use it? No. Recording a trip is one screen: passenger, route, fare. If you can send a message on WhatsApp, you can send a bill with YathraBook. ### Is there help in Malayalam? Support is available in English and Malayalam. Write or call and someone will answer in the language you are comfortable with. ## Installing it on your device ### Do I need to download it from an app store? No. YathraBook opens in your browser and installs from there, on Android, iPhone, iPad, Windows, Mac and Linux. A Google Play version is planned for later, but it is the same app, so there is nothing to wait for. ### Does it work on an iPhone? Yes. Open the app in Safari, tap the Share button, then Add to Home Screen. After that it opens full screen like any other iPhone app, and it records trips and makes invoices with no network, exactly as it does on Android. ### Can I use it on my computer? Yes. The same account opens on a laptop or desktop in any modern browser, and Chrome or Edge can install it as its own window. Useful for an end-of-month look at the numbers on a bigger screen. ### Can I use the same account on more than one device? Yes. Sign in with the same mobile number and your invoices, customers and expenses come down from the backup. Anything recorded offline on one device reaches the others once that device syncs. ### Do I have to install it at all? No. It works the same in a browser tab. Installing only adds the home-screen icon, the full screen and a faster way back in. ## Working offline ### Does YathraBook really work without internet? Yes. Trips, invoices and expenses are saved on your phone first, so you can bill a passenger with mobile data switched off. When signal returns, everything backs up on its own. ### What happens to the trips I recorded offline? They sit safely on your phone and upload the next time you have a network. You do not have to press anything. Do connect once before you sign out though, because signing out clears the local copy on that device. ### Is my data safe if I lose my phone? Your trips are backed up to the cloud whenever you have signal. Sign in on a new phone and your invoices, customers and expenses come back. ## Bills and GST ### Can I send the bill on WhatsApp? Yes. Every trip becomes a numbered invoice, and the app makes a PDF of it and opens your phone share sheet. Pick WhatsApp, email or anything else you already use. You can also just download the PDF for a company account. ### Can the passenger pay me by UPI? Yes. Save your UPI ID once in Settings, and every unpaid bill gets a Show QR button. The passenger scans the code with GPay, PhonePe, Paytm or any UPI app and the money goes straight to your bank account. The fare is already inside the code, so nobody has to type an amount. ### Can I put my own logo on the bill? Yes. Add your logo once in Invoice design and it prints at the top of every invoice. You can also pick one of three layouts and one of eighteen colours, and the preview shows the change as you choose. ### Can I put my GST number on the bill? Yes. Enter your GSTIN and business details once in Settings and they print on every invoice. If you are not registered for GST, leave it blank and no tax line appears. ### Does it handle toll, waiting and night charges? Yes. The trip screen has fields for base fare, per-kilometre rate, toll, parking, night allowance and waiting charge. Fill only the ones you use and the total adds itself up. ### Can I mark a trip as unpaid and collect later? Yes. Save the trip as unpaid and it stays flagged in amber on your home screen until you mark it paid by cash, UPI or card. ## Duty slips, trip sheets and reimbursement ### What is the SAC code for taxi services? SAC 996412 covers taxi services, including radio taxis and similar services. It sits under heading 9964, passenger transport services. Renting a vehicle with a driver is classified separately under 9966, and leasing a vehicle without a driver under 9973. ### What is the GST rate on a cab or taxi bill? It depends on how you are registered, not on the trip. Passenger transport is generally charged at a low rate where you cannot claim input tax credit, with a higher-rate option that allows credit. The exact figures change by notification, so confirm yours with a CA before printing tax on a bill. ### What details are required on a valid taxi bill? An invoice number in one running series, the date, your name and contact, the vehicle number, the passenger name, the pickup and drop, the distance, the fare split, and the total in rupees. Add your GSTIN and a separate tax line only if you are GST registered. ### What is a taxi duty slip? A duty slip is the record made at the trip itself, before the bill: opening and closing kilometres, start and end time, toll, parking, driver allowance and the passenger signature. The invoice is then built from it. Corporate and rental work usually asks for one. ### What is the difference between a duty slip and a trip sheet? A duty slip covers one duty for one customer and is usually signed by the passenger. A trip sheet is your own running log of a day or a vehicle, covering several trips. The duty slip settles a bill, the trip sheet tells you what a vehicle earned. ### How do I make a taxi bill my passenger can claim from their office? Give a printed or PDF bill carrying a running bill number, the date and time, your name, the vehicle number, the pickup and drop, and the fare broken into its parts. Most reimbursement and LTC claims are rejected for a missing bill number or a missing route, not for the amount. ### Does YathraBook make duty slips and trip sheets? It records the same information on the trip screen, including opening and closing readings, toll, parking, waiting and night allowance, and prints it on the invoice. Your trip history is the running log. There is no separate signed duty-slip form yet. ## Paying for YathraBook ### Is there a free trial? Yes. You get 14 days free and no card is asked for. Record real trips, send real invoices, and decide at the end of it. ### What happens when the trial ends? Your data stays exactly where it is. You can still open the app and everything you recorded offline still syncs. You just subscribe again to keep using the billing features. ### How do I pay? Through Razorpay, from inside the app. UPI, card, net banking or a monthly auto-pay mandate. You can cancel the mandate any time. ### Can I cancel? Yes, from the app, any time. Your subscription runs to the end of the period you already paid for, and your invoices remain downloadable. ## Your data ### Who can see my trips and customers? Only you. Your records are tied to your account, and they are not shared with other drivers, advertisers or aggregators. ### Can I delete my account and data? Yes. Write to support from the email address on your account and we will delete it. Download the invoices you want to keep first, because deletion cannot be undone. Source: https://yathrabook.com/faq --- # Install it like an app, on whatever you already have YathraBook runs in the browser and adds itself to your home screen. No store, no download, nothing to wait for. It is the same YathraBook everywhere: an Android phone, an iPhone or iPad, a laptop or a desktop. One account, one set of records, and the offline behaviour is identical on all of them. ## Why install it at all - One tap from the home screen instead of typing an address - Opens full screen, with no browser bar taking the top of the display - Works the same with mobile data switched off - Takes almost no storage, because there is nothing to download ## Steps for your device ### Android phone or tablet Browser: Chrome, Edge, Samsung Internet or Brave. 1. **Open the app in your browser**: Go to app.yathrabook.com in Chrome, or in Edge, Samsung Internet or Brave. 2. **Tap the install prompt**: Chrome offers Install app, or Add to Home screen, near the bottom of the screen. Tap it and confirm. 3. **No prompt? Use the menu**: Tap the three dots at the top right and choose Add to Home screen or Install app. 4. **Open it from your home screen**: The YathraBook icon sits with your other apps and opens full screen. Sign in once and you are done. ### iPhone or iPad Browser: Safari (installing works only from Safari on iOS). 1. **Open the app in Safari**: Go to app.yathrabook.com in Safari. Chrome on an iPhone can use the site, but only Safari can install it. 2. **Tap the Share button**: The square with an arrow coming out of it. It is at the bottom of the screen on an iPhone and at the top right on an iPad. 3. **Choose Add to Home Screen**: Scroll the share sheet until you find it. Keep the name YathraBook, or type your own, then tap Add. 4. **Open it from your home screen**: It opens full screen with no Safari bar, and it works with the network off just like on Android. ### Windows, Mac or Linux Browser: Chrome or Edge to install, any modern browser to just use it. 1. **Open the app in Chrome or Edge**: Go to app.yathrabook.com. Any modern browser runs it in a tab; Chrome and Edge can also install it. 2. **Click the install icon in the address bar**: A small screen-with-an-arrow icon appears at the right of the address bar. Click it, then Install. 3. **No icon? Use the browser menu**: Look for Install in the three-dot menu. Edge keeps it under Apps, Chrome under Cast, save and share. On a Mac, Safari can add it with File then Add to Dock. 4. **It gets its own window**: YathraBook lands in your taskbar or dock and opens in a window of its own, away from your browser tabs. ## After it is installed - It opens full screen, with no address bar. - It keeps working with the network off, and syncs by itself when signal returns. - The same account opens on as many devices as you like. Records made offline on one device reach the others once it syncs. - Signing out clears the local copy on that device, so connect once before you sign out. ## What about Google Play? An Android app on Google Play is planned for later. It is this same YathraBook in a store wrapper, so installing from the browser today gets you the same app, on any device, without waiting for it. ## Questions about installing ### Do I need to download it from an app store? No. YathraBook opens in your browser and installs from there, on Android, iPhone, iPad, Windows, Mac and Linux. A Google Play version is planned for later, but it is the same app, so there is nothing to wait for. ### Does it work on an iPhone? Yes. Open the app in Safari, tap the Share button, then Add to Home Screen. After that it opens full screen like any other iPhone app, and it records trips and makes invoices with no network, exactly as it does on Android. ### Can I use it on my computer? Yes. The same account opens on a laptop or desktop in any modern browser, and Chrome or Edge can install it as its own window. Useful for an end-of-month look at the numbers on a bigger screen. ### Can I use the same account on more than one device? Yes. Sign in with the same mobile number and your invoices, customers and expenses come down from the backup. Anything recorded offline on one device reaches the others once that device syncs. ### Do I have to install it at all? No. It works the same in a browser tab. Installing only adds the home-screen icon, the full screen and a faster way back in. Source: https://yathrabook.com/install --- # UPI QR code generator Make a scannable QR for your taxi fare. Enter your UPI ID, set the amount, and show it to the passenger. Nothing is uploaded. Your UPI ID and the amount stay on this device, so no server of ours ever sees them. ## How to use it 1. **Enter your UPI ID and name**: Copy the UPI ID from GPay, PhonePe or your bank app. It looks like name@bank. Add the name the passenger should see. 2. **Type the fare**: Put in the amount for this trip so the passenger only has to confirm. Add the bill number in the note if you keep records. 3. **Show, save or print it**: Hold the phone up for the passenger to scan. Or download the picture and send it on WhatsApp, or print it once and keep it in the car. ## What a UPI QR code does for a driver A UPI QR code is a picture of your payment address. The passenger opens any UPI app, points the camera at it, and the money lands in your bank account in a few seconds. No card machine, no change to hunt for, no writing your number on a slip of paper. The useful part for a taxi trip is the fixed amount. When you set the fare in the QR, the passenger cannot mistype it and you do not have to check the figure at the end of a long day. Add the bill number in the note and the payment shows up in your statement against the right trip. A QR without an amount is worth keeping too. Print one, stick it on the back of the front seat, and it works for every trip you run. Make a fresh one with the amount only when the fare is settled and you want the payment to be exact. ### Works with every UPI app This is a standard NPCI UPI link, not an app-specific code. Google Pay, PhonePe, Paytm, BHIM, Amazon Pay and bank apps like SBI, HDFC and ICICI all read it the same way. - Google Pay - PhonePe - Paytm - BHIM - Amazon Pay - Any bank UPI app ## Common questions ### Is this UPI QR generator safe to use? Yes. The QR code is made inside your own browser. Your UPI ID, your name and the amount are never sent to us, never stored and never logged. You can turn off your data connection after the page loads and it will still work. ### Does the money come to me directly? Yes. The passenger pays straight into the bank account linked to your UPI ID. YathraBook is not a payment company and never touches the money. There is no commission and no settlement delay from our side. ### Does it work with GPay, PhonePe, Paytm and BHIM? Yes. This makes a standard UPI QR code, so any UPI app can scan it. That covers Google Pay, PhonePe, Paytm, BHIM, Amazon Pay and every bank app that supports UPI. ### Can I fix the fare amount in the QR code? Yes. Type the fare and the amount is locked into the QR, so the passenger only has to confirm. Leave the amount blank and you get an open QR that you can reuse for any trip, with the passenger typing the fare. ### Do I need to register as a merchant first? No. Your normal personal UPI ID works. If you collect a lot every month, ask your bank about a merchant UPI ID, because personal accounts have daily limits and merchant accounts get better records for tax time. ### What if I have no internet in the car? Save the QR as a picture or print it once, and you can show it any time without a network. The passenger still needs a connection on their phone to complete the payment, since UPI itself runs online. ### How do I put my UPI QR on the bill itself? Use YathraBook. It prints a payment QR on every invoice automatically, with that trip fare already filled in, so the passenger scans the bill and pays without you typing anything. Source: https://yathrabook.com/tools/upi-qr-generator --- # Billing for taxi drivers You drive all day and do the paperwork at night, when you would rather be sleeping. YathraBook moves the paperwork into the ninety seconds after the passenger steps out. Area served: India. ## What makes it hard ### The bill that decides the next booking A passenger who can claim the fare from their office comes back to the driver who handed over a proper bill on the spot. The one who says "I will send it later" gets called once. ### A receipt book that cannot answer questions Carbon copies fade, books get soaked in the monsoon, and the numbering slips on a tired night. When someone asks in November for an August bill, you are turning pages in the dark. ### Not knowing what the month actually earned Fuel, service, permit and insurance come out of the same pocket the fares go into. Without them written down, a busy month and a profitable month feel the same. ## How YathraBook helps Enter the passenger, the route and the fare parts as the trip ends. The invoice is numbered in one running series, carries your name and vehicle number, and goes out on WhatsApp as a PDF. Expenses go in the same app, so the month closes itself. ## Questions we get asked ### Can I bill a passenger without any internet? Yes. The trip and the invoice are made on your phone, so a basement parking or an interior road changes nothing. The backup happens by itself when you get signal again. ### Will a company accept a bill made on a phone? Yes, when it carries the things an accounts desk checks: a running bill number, your name and vehicle number, the date, the route, the fare split and the total. YathraBook prints all of them. ### Do I need a GST number to use it? No. Enter your GSTIN only if you are registered, and it prints on every bill. Leave it blank and no tax line appears at all. Source: https://yathrabook.com/for/taxi-drivers --- # Fare receipts for auto drivers An auto driver does thirty short trips where a taxi does six long ones. The bill matters less often. When it does matter, it matters a great deal. Area served: India. ## What makes it hard ### The office passenger who needs a receipt Most riders pay and walk away. Then one asks for a receipt to claim the fare, and the answer is a torn page with a number scribbled on it, or nothing at all. ### Monthly passengers, paid in one go School drops and the same office run every morning get settled at the end of the month. Remembering how many days were run, and which ones were skipped, is a monthly argument nobody enjoys. ### Cash and UPI in the same pocket Half the day comes in as coins and notes, half as UPI beeps. By evening there is no honest picture of what the day made, only what is left in the pocket. ## How YathraBook helps Record short trips in a few taps and hand over a numbered receipt when someone asks. Save regular passengers to the customer book so the monthly settlement is a list, not a memory. Every fare is marked cash, UPI or unpaid, so the day totals itself. ## Questions we get asked ### Is this useful if most of my riders never ask for a bill? Yes. The record is for you. Even when nothing is printed, every fare is saved, so the day and the month add up, and a receipt is ready the moment someone does ask. ### Can I bill a monthly school or office passenger? Yes. Save them once in the customer book, record each day as you run it, and the trips are listed against their name when the month ends. ### Do I need a smartphone with good internet? Any Android phone or iPhone works, and internet is optional. The app runs on the phone itself and backs up later, so a slow or exhausted data pack does not stop you. Source: https://yathrabook.com/for/auto-drivers --- # Billing for small cab operators Two cars and a hired driver, and the business stops being about driving. It becomes about who owes you money and which vehicle is eating it. Area served: India. ## What makes it hard ### Corporate accounts pay late, and quietly A company books all month and settles in one payment. Unless every trip is written down against their name, you are negotiating from memory against a purchase order. ### Costs hide behind the wrong vehicle Fuel, servicing, tyres, insurance and permit renewals arrive as one pile of bills. Which car is actually earning, and which one is quietly losing money, is invisible until it is expensive. ### A driver who is not you did the trip When the driver is on the road and the owner is on the phone, trip details reach you as a voice note at midnight, if at all. ## How YathraBook helps Record every trip against the customer and the vehicle. Invoices are numbered in one series, so a company can be handed a clean set at month end and the unpaid ones stay flagged until the money arrives. Expenses go in against the same records, so each car shows what it earned and what it cost. ## Questions we get asked ### Can I bill one company for a whole month of trips? Yes. Save the company in the customer book, record each trip against it, and every invoice for that account is listed together, with the unpaid ones marked. ### Can my drivers use it on their own phones? YathraBook is one account per driver or operator today. Many small operators record from the office phone at the end of each shift; a multi-driver account is not available yet. ### Can I see expenses for each vehicle? Yes. Log fuel, service, insurance and permit costs as they happen, and the finance screen shows revenue, expenses and what is left. Source: https://yathrabook.com/for/cab-operators --- # Billing for tour taxi drivers A tour booking works more like a contract than a fare: so many days, so many kilometres, a rate for the extra ones, and a family who wants one clean bill at the end. Area served: India. ## What makes it hard ### The package price is only half the bill Extra kilometres, an unplanned night halt, parking at three viewpoints and the driver allowance all land at the end of the trip, after four days of remembering them. ### The route has no signal where the work happens Ghat roads and hill stations drop the network for hours. That is exactly where the day ends and the numbers should be written down. ### Guests want the bill before the airport drop The bill is asked for in the car, on the way out, often by someone who needs it for a company or a travel agent. There is no evening to prepare it. ## How YathraBook helps Record each day of the package as it happens, including the halt and the allowance, without waiting for a network. At the drop, the whole trip totals into one numbered invoice you can send as a PDF while the boot is being unloaded. ## Questions we get asked ### Can I bill a package that runs over several days? Yes. Record each day as you go and the amounts add into one invoice for the booking, so the family gets a single clean bill instead of daily slips. ### What about night halt and driver allowance? Add them as charges on the trip alongside toll and parking. They appear as their own lines on the invoice, which is what stops the argument at settlement. ### Will it work in Munnar or Wayanad where the network drops? Yes. Everything is recorded and totalled on the phone. The backup happens by itself once you are back in coverage. Source: https://yathrabook.com/for/tour-taxi-drivers --- # Taxi billing software for Kerala Kerala driving is airport runs, tourist seasons and long stretches of road where the network simply is not there. The billing has to survive all three. Area served: Kerala, India. ## What makes it hard ### Coverage disappears where the fares are The ghat roads towards Munnar, the interior stretches in Wayanad and Idukki, and most basement parkings in the cities: the phone shows no bars exactly when the trip ends. ### Airport work is claim work Runs to Nedumbassery, Trivandrum and Kannur are full of passengers who need a bill for a company or a travel desk. No bill on the spot means no repeat call. ### Season and off-season are different businesses The months around the tourist season pay for the quiet ones. Without expenses written down beside the fares, it is impossible to know how much of the good months to keep aside. ## How YathraBook helps YathraBook is built and run from Kerala, offline first because of these roads. Record the trip where it happens, hand the passenger a numbered PDF bill, and let the sync catch up when you are back in coverage. Support answers in English and Malayalam. ## Questions we get asked ### Does it work on hill routes with no network? Yes. Trips and invoices are made on the phone, so Munnar, Wayanad or an interior stretch in Idukki is no different from the city. Everything backs up once signal returns. ### Is there support in Malayalam? Yes. Write or call support and someone will answer in Malayalam. The app itself is in English for now. ### Can I bill tourist and agency bookings? Yes. Save the agency or family in the customer book and every booking is recorded against them, with unpaid ones flagged until they settle. Source: https://yathrabook.com/for/kerala --- # Taxi billing app for Kochi drivers Kochi work splits into two: the airport, and the tech parks. Both are full of passengers whose employer pays, so both run on paperwork. Area served: Kochi, Kerala, India. ## What makes it hard ### Kakkanad and Infopark riders claim their fares IT staff and visiting consultants need a bill with a number on it, often with a GSTIN, before finance will reimburse anything. A verbal amount is a lost account. ### The airport run starts before dawn and ends in a hurry A Nedumbassery drop at 4 am is not the time to write out a receipt book by torchlight, and the passenger is already checking in. ### Basement parking eats the network Malls, hotels and office towers across the city take the signal away at exactly the moment the trip finishes and the fare needs recording. ## How YathraBook helps Enter your GSTIN once and every Kochi bill carries it. Record the drop in the basement, send the PDF on WhatsApp when you surface, and keep company accounts in the customer book so a month of Infopark runs bills as one clean set. ## Questions we get asked ### Can I give a GST bill to an IT company in Kakkanad? Yes, if you are GST registered. Enter your GSTIN in Settings and it prints on every invoice. If you are not registered, leave it blank and no tax line appears. ### Does it work in hotel and mall basements? Yes. The app does not need a network to record a trip or make an invoice, so an underground parking with no bars is not a problem. ### Can I keep separate records for airport bookings? Yes. Save the travel desk or company as a customer and every airport run is listed against them, so month-end settlement is a list rather than a memory. Source: https://yathrabook.com/for/kochi --- # Cab billing app for Bangalore drivers In Bangalore the meter is not the problem. The traffic, the distance to the airport and the corporate accounts are. Area served: Bengaluru, Karnataka, India. ## What makes it hard ### Waiting time is real money and never gets billed An hour lost on the Outer Ring Road is an hour that cannot be driven. Unless waiting is a line on the bill, it quietly comes out of the driver's day. ### The airport is a long way from everywhere A Devanahalli run is a serious fare with toll on top. Passengers claiming it back need the toll shown separately, not folded into one number. ### Tech park bookings answer to a finance team Whitefield and Electronic City accounts do not pay per trip; they pay a monthly set of invoices that has to match what their own team booked. ## How YathraBook helps Bill waiting charge and toll as their own lines so nothing is absorbed silently. Record the trip in a tech park basement without a network, and keep each company in the customer book so a month of bookings can be handed over as one numbered series. ## Questions we get asked ### Can I add a waiting charge to a bill? Yes. Waiting charge is a field on the trip screen alongside toll, parking and night allowance, and it appears as its own line on the invoice. ### Can I bill a company monthly instead of per trip? Yes. Record each trip against the company in the customer book. The invoices stay grouped under that account, and the unpaid ones are flagged until settled. ### Is the app only for Kerala drivers? No. It is built in Kerala and used anywhere in India. The fare fields, the rupee formats and the GST option are the same wherever you drive. Source: https://yathrabook.com/for/bangalore --- # Taxi billing app for Trivandrum drivers Trivandrum runs on institutions. Offices, departments, a tech park and a set of hospitals people travel to from three districts away. Almost everyone in the back seat will be asked for a receipt by somebody. Area served: Thiruvananthapuram, Kerala, India. ## What makes it hard ### Technopark riders claim the fare back Kazhakoottam staff and visiting consultants get reimbursed by their employer, and the finance desk wants a numbered bill with a date on it. An amount said out loud gets you paid once and never called again. ### Official travel needs paper, not memory Passengers travelling on duty settle the fare against a claim of their own. If the bill is a page torn from a notebook, it comes back to you for a rewrite weeks after you have forgotten the trip. ### Hospital families book you for days at a time A family in town for treatment uses the same driver every morning and settles the whole week before they go home. Rebuilding six days of trips from memory is how the argument starts. ## How YathraBook helps Every bill comes out numbered in one running series, carrying your name and vehicle number, which is what a claim needs. Save Technopark companies and repeat families in the customer book and a week of trips lists itself against their name instead of being remembered. Record the 5 am airport drop in a few taps and send the PDF on WhatsApp before you are out of the car park. ## Questions we get asked ### Will an office in Technopark accept a bill made on a phone? Yes, when it carries what a finance desk checks: a running bill number, your name and vehicle number, the date, the route, the fare split and the total. Add your GSTIN in Settings if you are registered and it prints on every bill. ### Can I bill a family who books me every day for a week? Yes. Save them once in the customer book and record each day as you run it. When they settle, the trips are listed against their name with the unpaid ones marked. ### Does it work at the airport before dawn with no data left? Yes. The trip and the invoice are made on the phone itself, so an exhausted data pack or a dead signal changes nothing. The backup happens by itself later. Source: https://yathrabook.com/for/trivandrum --- # Taxi billing app for Kozhikode drivers Most of the serious work out of Kozhikode leaves the city: up to Karipur at an hour nobody wants to be awake, or east into the ghat where the phone stops being a phone. Area served: Kozhikode, Kerala, India. ## What makes it hard ### Karipur runs happen at the wrong end of the night Flights land late and leave before dawn, and nobody at 3 am is in the mood to write out a receipt book by the interior light while the family unloads four suitcases. ### The person paying is often not in the car The trip is arranged days earlier by a son or a brother on a call from abroad, at a rate everyone remembers slightly differently. A bill you can send to whoever is paying ends that conversation. ### The ghat road takes the network with it The climb to Wayanad and the stretches beyond it have no bars for long spells, and that is exactly where the day ends and the numbers should be written down. ## How YathraBook helps Record the drop where it happens, network or not, and the invoice is numbered and totalled on the phone. Send the PDF on WhatsApp to whoever is settling, even if they were never in the car. Shops, clinics and other city regulars go into the customer book, so a month of running for the same account bills as one clean set. ## Questions we get asked ### Will it work on the ghat road to Wayanad with no signal? Yes. Trips and invoices are made on the phone, so the hairpins and the stretches beyond them are no different from town. Everything backs up once you are in coverage again. ### Can I send the bill to someone who was not in the car? Yes. The invoice is a PDF, so it goes on WhatsApp to whoever booked the trip and whoever is paying for it, wherever they are. ### Can I bill a shop or a clinic once a month? Yes. Save them in the customer book, record each trip against the account, and every invoice for it stays grouped with the unpaid ones flagged until they settle. Source: https://yathrabook.com/for/kozhikode --- # Taxi billing app for Thrissur drivers Thrissur sits in the middle of everything. Half the bookings are a wedding party or a temple trip, and the other half are a drop to somewhere else with an empty road back. Area served: Thrissur, Kerala, India. ## What makes it hard ### A wedding booking is twenty trips billed as one Pickups from the station, runs to Guruvayur and back, guests moved around for two days, and one person settling at the end who was in the car for almost none of it. ### Festival weeks leave no evenings Through the season the car barely stops, and the bookkeeping that was going to happen tonight never happens. By the time it quietens down, a fortnight of trips is a blur. ### The return leg is the part people argue about An outstation drop is priced with the empty run back inside it. Unless that is its own line on the bill, it just looks like a number you made up. ## How YathraBook helps Record each leg as you run it, over two days if that is what the booking is, and it all totals into one numbered invoice for the person settling. Return charge, toll and parking sit as their own lines, so the total explains itself. Entering a trip takes about as long as a phone call and needs no network, so it happens as the passenger steps out rather than at midnight. ## Questions we get asked ### Can I bill a two-day wedding booking as one invoice? Yes. Record each run against the customer as it happens and the amounts add into a single numbered bill for the booking, instead of a handful of slips. ### Can I show the return charge separately? Yes. It goes on the trip alongside toll, parking and waiting charge, and prints as its own line on the invoice. That is usually what stops the argument at settlement. ### Do I have to enter the trip straight away? No, but there is no reason to wait. It works with no network, so recording it as the passenger steps out costs you nothing and saves the night-time catch-up. Source: https://yathrabook.com/for/thrissur --- # Taxi billing app for Kannur drivers The airport is not in Kannur. That one fact shapes most of the fares here, and most of the conversations about them. Area served: Kannur, Kerala, India. ## What makes it hard ### The airport run is longer than passengers expect Mattannur is a proper trip out of the city. Someone carrying a city rate in their head is surprised at the end of it, and a fare split written down beats an argument at the departure gate. ### The booking is made by someone who is not travelling A relative arranges the car for an arrival, agrees a rate on a call, and settles afterwards. Three people remember that number, and not always the same one. ### The long trips leave the district entirely Up the coast towards Bekal and Mangalore, or east over the ghats: full days with toll, sometimes a night halt, and long stretches where the network simply is not there. ## How YathraBook helps Bill the fare, the toll, the parking and the night allowance as separate lines, so the total is something you can point at rather than defend. Send the PDF to whoever booked the trip, not just whoever sat in it. The trip records on an outstation stretch with no bars and backs itself up when the signal returns. ## Questions we get asked ### Can I show toll and night allowance separately on the bill? Yes. They are fields on the trip screen alongside parking and waiting charge, and each one prints as its own line on the invoice. ### Can I send the bill to the person who booked instead of the passenger? Yes. The invoice is a PDF shared from your phone, so it goes to whoever is paying, on WhatsApp, wherever they are. ### Will it work on a long outstation run out of Kerala? Yes. Nothing in the app is tied to one state, and nothing waits for a network. Record the trip wherever it ends and it syncs when you are back in coverage. Source: https://yathrabook.com/for/kannur --- # Billing for Munnar and Wayanad drivers Up here the work is seasonal, the roads are slow and the network is a rumour. Whatever the billing has to survive, it has to survive that first. Area served: Munnar and Wayanad, Kerala, India. ## What makes it hard ### There are no bars where the day ends It is not only the ghat. Estate roads, viewpoints and a homestay down a mud track can leave the phone with nothing for hours, and the trip finishes anyway. ### A day is six small trips, not one big one A viewpoint run, a tea estate, a drop back to the room, a dinner run at night. Each one is forgettable on its own. Together they are the whole day. ### The season has to carry the quiet months A few good months pay for the rest of the year. Without expenses written beside the fares, you find out in the off season how much of the season you should have kept aside. ## How YathraBook helps The trip, the total and the numbered invoice are all made on the phone, so an estate road with no coverage works exactly like a town street. Record each short run as you do it and the day adds itself up instead of being reconstructed at night. Fuel, servicing and the tyres these roads eat go into the same app, so the finance screen shows what the season really left behind. ## Questions we get asked ### Does it genuinely work with no network at all? Yes. Recording a trip, totalling it and making the invoice all happen on the phone. The backup runs by itself the next time you have signal, and nothing is lost in between. ### Can I bill a guest for several days of running around? Yes. Save them in the customer book, record each run against them, and the whole stay totals into one numbered bill when they check out. ### Can I see what the season earned after costs? Yes. Log fuel, service, insurance and permit costs as they happen and the finance screen shows revenue, expenses and what is actually left. Source: https://yathrabook.com/for/munnar-wayanad --- # Cab billing software in Kerala: what to look for *Published 2026-09-15. Tags: kerala, billing.* **Quick answer:** In Kerala, billing software has to work with no network first, because ghat roads, interior routes and basement parkings all drop signal. After that, judge it on whether it can bill company accounts monthly, show what each vehicle costs, and hand you your data if you leave. Most billing software is written for a shop with a counter and a broadband line. A cab business in Kerala is neither. Before you pay for anything, check it against the way the work actually happens here. ## It has to work with no network This is not a nice-to-have on these roads. The ghat stretches towards Munnar, the interior of Wayanad and Idukki, and the basement of almost every hotel and mall in Kochi and Trivandrum all take the signal away, usually at the exact moment a trip ends and the fare should be recorded. Ask one blunt question of any software: with the phone in flight mode, can I record a trip and produce a bill? If the answer is "it syncs when you get back online" but the screen is blank without a network, it is a web page, not a tool for this work. ## It has to bill companies, not only passengers Kerala's steady work is not casual street hire. It is airport runs for travel desks, IT company accounts, hospital and hotel tie-ups, and agency bookings in tourist season. All of them pay the same way: a month of trips, one settlement. So the software has to keep trips against a customer, not just in a daily list. At month end you want to hand over a numbered set of invoices that matches what their own team booked. You also want to see at a glance which ones are still unpaid. ## It has to show what each vehicle costs Revenue is the easy half. A cab business is decided by fuel, servicing, tyres, insurance and permit renewals, and those arrive as one pile of bills across several vehicles. If the tool only records income, it will tell you a busy month was a good month. You want expenses recorded beside the fares, so the quiet months and the expensive ones are visible before they become a surprise. ## Questions to ask before you pay - Does it work with the network off, or only claim to be "mobile friendly"? - Can I put my GSTIN on the bill, and leave it off if I am not registered? - Are toll, parking, waiting and night allowance separate lines, or do I fold everything into one number? - Can I export or download my invoices if I stop paying? - Is there a free trial long enough to run real trips through it? - Can I get help in Malayalam when something goes wrong? That last one is not a small thing. Software support that only works in English, in office hours, in another time zone, is support you will not use. YathraBook is built in Kerala for exactly these roads: offline first, invoices numbered and shareable on WhatsApp, expenses in the same place, and support that answers in Malayalam. The [Kerala page](/for/kerala) goes into how it fits the season, and [pricing](/pricing) has the current plan. Source: https://yathrabook.com/blog/cab-billing-software-kerala --- # Taxi bill format in Word and Excel, and when to stop *Published 2026-09-08. Tags: billing.* **Quick answer:** A Word or Excel taxi bill works fine for a few bills a month: put your details at the top, a running bill number and date at the right, the trip details in the middle, and the fare split above the total. It stops working when you need one at a drop point, because a template needs a laptop and the bill is wanted while the passenger is still standing there. Plenty of drivers run a perfectly good billing system out of one Word file. If you send four bills a month, that is the right amount of technology and you should not let anyone talk you out of it. This is the layout, and then the honest account of where it stops working. ## A layout you can rebuild in ten minutes The structure below is what an accounts desk expects to see, in the order they scan it. **Top left, your details** ``` RAMESH TRAVELS KL-07 AB 1234 Kakkanad, Kochi 682030 98470 00000 ``` **Top right, the bill's identity** ``` Invoice No: RT-0042 Date: 30 August 2026 ``` **Middle, who and what** ``` Billed to: Meridian Software Pvt Ltd Passenger: A. Nair Date & time of travel: 30 Aug 2026, 06:40 - 07:35 From: Kakkanad To: Cochin International Airport Distance: 28 km ``` **Then the money, as a table** | Description | Amount | |---|---| | Trip fare, 28 km | ₹720 | | Toll | ₹90 | | Parking | ₹40 | | Waiting, 20 min | ₹90 | | **Total** | **₹940** | **Bottom, the close** Payment method, your UPI ID, and a line for a signature. Add your GSTIN under your name and a separate tax row above the total only if you are registered. If you are not, delete the tax row rather than leaving it showing zero. A blank tax line raises a question nobody needed to ask. There is more on that in [what a driver should check about GST](/blog/gst-on-taxi-bills). In Excel, make the total a `SUM` over the amount column and keep one row per bill on a second sheet, so you have a register as well as a bill. That register is the one genuine advantage Excel has here. ## The three things both are bad at None of this is a criticism of the format. It is the right format. These are problems with the tools. **The bill number.** It is typed by hand, which means one day it repeats. Usually because you started from last week's file and changed everything except the number. A repeated number is the single most common reason a reimbursement claim comes back, because the company cannot tell whether the same ride is being claimed twice. Read what gets a bill approved for the rest of that list. **The file lives on one device.** The laptop at home, usually. When a passenger rings in November about an August bill, you are at a taxi stand and the file is forty minutes away. If the laptop dies, so does the register. **It cannot be made at the drop point.** This is the expensive one, and it has nothing to do with the template being badly designed. The moment a bill is worth most is while the passenger is still next to the car. A template needs a laptop, so the bill becomes "I will send it tonight". Some of those never get sent, and the ones that do arrive after the passenger has stopped thinking about you. ## How to tell it is costing you Not everyone needs to move off a template. Some rough signals that you have: - You are making more than about ten bills a month. - You have said "I will send it later" more than once this week. - A passenger has asked for a copy of an old bill and you could not find it quickly. - Two bills have carried the same number. - You have company passengers, who need the bill inside their claim window. - You are trying to work out what the month earned by scrolling through a folder. One or two of these is normal. Four is a template that has outgrown itself. The tell that matters most is the third one. A billing system is not only for issuing bills, it is for answering questions about them months later, and a folder of files named `bill-final-2.docx` cannot do that. ## What replaces it A billing app is the same format with the manual parts removed. The number runs by itself and never repeats. Your details print without being retyped. Every bill is searchable months later. And the whole thing happens on the phone that is already in your hand. In YathraBook, recording the trip is the bill. Passenger, route, distance, then the fare parts you actually used, and saving it produces a numbered invoice with your name, vehicle and contact on it. The app makes the PDF and hands it to your phone's share sheet, so it goes out on WhatsApp or email before the passenger reaches the lift. Your logo, a layout and an accent colour make it look like your business rather than a generic slip. It works with no signal, because the bill is made on the phone rather than fetched from anywhere. And if the passenger would rather pay now, the same invoice can show a UPI QR with the fare already in it. If you would rather stay on paper or a template for now, that is a legitimate choice. Just fix the numbering. Keep one running series, write the next number before you write anything else, and never reuse a file without changing it first. ## Questions readers ask ### How do I make a taxi bill format in Word? Put your business name, vehicle number and contact at the top left, the bill number and date at the top right, the passenger and trip details in the middle, then a table with the fare split and the total. Save it as a template and change the number by hand each time. ### Is Word or Excel better for a taxi bill? Excel, if you want the total to add itself up and a copy of every bill in one file. Word, if you only care about how the printed bill looks. Excel's advantage disappears the moment you need the bill on a phone. ### Can I make a taxi bill on my phone without a computer? Yes, with a billing app. Word and Excel templates technically open on a phone, but editing a table and exporting a clean PDF on a small screen is slow enough that most drivers give up and promise to send it later. ### What is wrong with using a template for taxi bills? Three things: the bill number has to be changed by hand and eventually repeats, the file lives on one device, and the bill cannot be made at the drop point. The first one causes rejected reimbursement claims. ### Do I need a GST column in my taxi bill template? Only if you are GST registered. If you are not, remove the tax row entirely rather than leaving it at zero, because a zero tax line invites questions you do not need. Source: https://yathrabook.com/blog/taxi-bill-format-word-excel --- # How to make a taxi bill in India *Published 2026-08-30. Tags: billing, invoices.* **Quick answer:** A taxi bill needs six things: your name and vehicle number, the passenger's name, the date and route, the fare broken up into its parts, the total in rupees, and a bill number. Write it on a receipt book, or let an app number it and send the PDF on WhatsApp in a few seconds. Most passengers do not ask for a bill. The ones who do are usually the ones who matter: company accounts, tour bookings, airport runs that someone has to claim back later. If you cannot hand over a proper bill in a minute, that fare quietly becomes someone else's. Here is what a taxi bill needs, and how to produce one without stopping your day. ## What a taxi bill must contain A bill is not a scrap of paper with a number on it. At a minimum, put these on it: | On the bill | Example | |---|---| | Your name and business name | Anoop Kumar, AK Travels | | Vehicle number | KL-07-AB-1234 | | Your phone number | +91 98765 43210 | | Passenger name | Sneha Nair | | Date and time of the trip | 30 August 2026, 9:12 am | | Route | Kochi Airport → MG Road | | Fare breakdown | Trip fare, toll, waiting, night allowance | | Total in rupees | ₹450 | | Bill number | INV-0042 | The bill number matters more than drivers expect. It is what makes a bill checkable, and it is the first thing a company's accounts desk looks for. Number them in one running series (INV-0001, INV-0002) and never restart or repeat. If you are registered for GST, your GSTIN and the tax split belong on the bill too. If you are not registered, do not print a GST line at all; showing tax you are not collecting causes trouble later. Check your own registration status before you decide. ## A format you can copy Keep the layout boring and readable. Something like this works everywhere: ``` AK TRAVELS Bill No: INV-0042 Anoop Kumar · KL-07-AB-1234 Date: 30-08-2026 +91 98765 43210 Passenger: Sneha Nair Trip: Kochi Airport → MG Road (15.5 km) Trip fare (15.5 km × ₹18) ₹279 Toll ₹60 Waiting charge ₹111 -------- Total ₹450 Received by: UPI ``` Two rules make it look professional. Line the rupee amounts up on the right, and write the fare as parts that add up. A single "₹450" with nothing behind it is what gets questioned; "15.5 km × ₹18, plus toll, plus waiting" does not. ## Writing it by hand A duplicate receipt book still works. Buy one, keep it in the glovebox, and give the passenger the top copy while the carbon copy stays with you. That carbon copy is your record at the end of the month. The problems show up later. Handwriting gets questioned. Books get lost or wet. Numbering slips when you are tired. And when a company asks in November for a copy of an August bill, you are turning pages in the dark. ## Doing it from your phone The faster way is to record the trip as it ends and let the bill make itself. On YathraBook you enter the passenger, the route and the fare parts, and the app produces a numbered invoice with your details already on it. Share it as a PDF on WhatsApp before the passenger has shut the door. It works with no signal, which is the part that matters on a hill road or in a basement parking. The trip is saved on your phone, and it backs itself up the moment you get a network again. Whichever way you choose, be the driver who can produce a bill on the spot. That is what turns a one-time airport drop into a company that calls you next month. Source: https://yathrabook.com/blog/how-to-make-a-taxi-bill-in-india --- # GST on taxi bills: what a driver should check *Published 2026-08-30. Tags: billing, gst.* **Quick answer:** Whether your taxi bill carries GST depends on your own registration, not on the passenger who asks for it. If you are registered, print your GSTIN and show the tax separately on every bill. If you are not registered, do not print a GST line at all, and check your position with a CA before you decide. Sooner or later a company passenger asks: "Is this bill with GST?" It sounds like a question about the bill. It is really a question about you. Here is how to answer it without guessing. ## The question is about your registration, not the trip GST goes on a bill because the person issuing it is registered, not because the passenger wants it. So the first thing to settle is your own position: are you registered, under what kind of service, and at what rate. That is a question for a CA or a tax practitioner who can see your turnover and the type of work you do. Hired cabs, contract carriage, tour packages and aggregator work are not all treated alike. It costs one conversation, and it is the only way to be sure. What you should not do is copy the format of another driver's bill because it looked official. His registration is not yours. ## What a GST bill has to show If you are registered, the bill stops being a fare slip and becomes a tax document. At a minimum it carries: - your business name and your GSTIN - the customer's name, and their GSTIN when they have one - a unique invoice number, in one running series, with the date - what the trip was: route, date, distance - the taxable amount, with the tax shown separately, not folded into the total - the total payable in rupees The separation matters most. A company's finance team cannot claim anything from "₹450 all in". They need to see the value and the tax as their own lines. ## Printing tax you do not collect causes trouble The tempting shortcut is to add a "GST" line because it makes a bill look professional to a corporate passenger. Do not. Collecting tax you are not registered to collect is a problem you will hear about later, from someone with more authority than the passenger. An unregistered driver's bill is perfectly acceptable without a tax line. A clear, numbered bill with your name and vehicle on it does the job. If you expect enough corporate work that GST keeps coming up, the honest fix is to look at registering, not to fake the line. ## Setting it up once, then forgetting it Whichever side of the line you are on, you should only have to decide it once. In YathraBook, your business details and GSTIN go into Settings a single time and print on every invoice after that. Leave the GSTIN blank and no tax line appears anywhere, so the bill is simply a clean numbered invoice. Either way, the passenger who asks gets an answer in the two seconds it takes to share the PDF, and you are not re-deciding the question at the roadside. Small operators running several cars usually meet this question first, because their work is more corporate than casual. If that is you, the [cab operators page](/for/cab-operators) covers the rest of the month-end problem. Source: https://yathrabook.com/blog/gst-on-taxi-bills --- # How to choose a billing app for taxi drivers in India *Published 2026-08-30. Tags: billing, expenses.* **Quick answer:** Judge a taxi billing app on whether it works with no signal, whether the invoice carries everything a company needs, whether the fare fields match how trips are priced in India, whether you can be paid by UPI from the bill, whether expenses live in the same place, and whether your data leaves with you. Everything else is decoration. There are a lot of these now, and the listings all say much the same things. Here is what actually separates them, roughly in the order it will matter to you. ## The six checks that decide it **Does it work with no signal?** Not "does it sync later". Can you open the app, record a trip and produce a finished invoice with mobile data switched off? This is the one most apps quietly fail, and it is the one that bites hardest, because the places you finish trips are basement car parks, airport ranks, hill roads and border stretches. Test it on day one: turn on airplane mode and try to make a bill. If you cannot, nothing else on this list matters. **Does the invoice carry what a company needs?** A running bill number, the date and time, your name and contact, the vehicle number, the passenger, the pickup and drop, the distance, and the fare split into its parts. Missing any of those and your passenger's claim comes back. The full list is in what gets a bill approved. **Do the fare fields match how you price a trip?** An app built elsewhere gives you a quantity, a rate and a total. An Indian trip is a base fare, a per-kilometre rate, toll, parking, waiting charge and a night allowance, and on outstation work a driver allowance and a night halt too. If those need to be typed as free-text lines every time, you will stop using it. **Can the passenger pay you from the bill?** A UPI QR with the fare already inside it, so the passenger scans and confirms rather than typing an amount at a drop point. More on why that matters in the UPI QR guide. **Are expenses in the same place?** Invoices tell you what you billed. Fuel, service, insurance and permit tell you what it cost. An app that only does the first half leaves you doing the arithmetic that actually answers your question. **Can you get your data out?** Invoices as PDFs you keep, and a way to export your records. Your history should not be hostage to a subscription. ## Questions worth asking before you pay Beyond the feature list, these are the ones that decide whether you are still using it in six months. - **Whose name is on the invoice?** Some free apps print their own branding on your bill. It is your business the passenger is looking at. - **What happens when the trial ends?** Specifically to the trips already recorded. They should stay yours and stay downloadable. - **Is there a per-invoice charge or a commission?** A flat monthly price is easy to judge. A per-bill charge quietly penalises a good month. - **What happens to the data if you lose the phone?** There should be a cloud backup and a way to sign in on a new device and find everything. - **Can you reach a person?** In a language you are comfortable with. This matters on the day something has gone wrong with a bill a customer is chasing. ## What does not matter as much as the listing suggests Some things get top billing in app descriptions and turn out to be irrelevant. **Dozens of invoice templates.** You will pick one in the first week and never change it. Three good layouts you can put your logo and colour on beats twenty you scroll past. **Multi-currency.** You are billing in rupees. **Bundled extras.** Poster makers, status generators, fuel-price screens. They are not harmful, but they are not why you are here, and an app that leads with them is telling you where its effort went. **A big feature list generally.** The app you keep is the one that makes a correct bill in under a minute on a bad day, not the one that can do the most things on a good one. ## How to actually decide Do not read comparison pages, this one included, and pick from them. Install two, and run a real week on each: your actual trips, your actual passengers, your actual dead-signal drop points. By the end of the week you will know, because one of them will be the one you reach for without thinking, and the other will be the one you are avoiding. What YathraBook is, plainly: an offline-first billing and expense app for solo taxi, cab and auto drivers in India. The invoice is made on the phone with no network, the fare fields match how Indian trips are priced, every unpaid bill can show a UPI QR with the fare already in it, expenses sit alongside the trips, and your logo and colours go on the bill. One plan, ₹99 a month, fourteen days free with no card, cancellable from inside the app. What it is not: a ride-hailing app, an aggregator, or a payment company. It never touches a fare and takes no commission on one. If you want to test the offline claim before installing anything, the [free UPI QR generator](/tools/upi-qr-generator) runs entirely in your browser, and [the pricing page](/pricing) has the plan without a signup wall in front of it. ## Questions readers ask ### What is the best billing app for taxi drivers in India? The right one depends on your work, but the test is the same: it has to make a complete invoice with no internet, price a trip the way Indian fares are actually built up, and let you export your own data. Try any candidate for a week of real trips before paying. ### Do I need a billing app if I only do a few trips a day? Not necessarily. A running numbered book works at low volume. The switch usually pays for itself once company passengers appear, because they need a proper bill inside a claim window. ### Should a taxi billing app work offline? Yes, and this is the check most apps fail. Basement car parks, hill routes and border stretches are exactly where you finish trips. An app that needs a connection to make an invoice fails when it is most needed. ### Is a free taxi billing app good enough? It can be, at low volume. Check what the free tier does with your data, whether it puts its own branding on your invoice, and whether you can export everything if you leave. Free is fine, trapped is not. ### Can one app handle both invoices and expenses? It should. Invoices alone tell you what you billed, not what the month cost to run. Keeping both in one place is the only way to see what a day of driving actually left you with. Source: https://yathrabook.com/blog/best-billing-app-for-taxi-drivers --- # Talk to a human - Contact form: leave your mobile number and your question, and we call you back - Email: support@yathrabook.com (Write to us and we reply within one working day.) - Languages: English and Malayalam YathraBook is operated by PREACTON, a sole proprietorship based in India. Source: https://yathrabook.com/contact